This policy was last updated on 14th July 2022.
Who we are
We are the Geography Education Research Group of the Royal Geographical Society (with IBG) (hereafter GeogEd RG). Our website address is: https://geogedrg.org
We may occasionally change the policy, so please check back here periodically to ensure that you’re still happy.
What personal data we collect and why we collect it:
A) Joining GeogEd RGS
Membership of the Royal Geographical Society (with IBG) (hereafter RGS-IBG) is required in order to join this Research Group. In joining the RGS-IBG, certain personal information is required, the details of which can be found on the Society’s privacy notice here: https://www.rgs.org/privacy-notice/. Any personal information supplied to RGS-IBG is done so as a direct relationship between yourself and RGS-IBG – GeogEd RGS are not party to this relationship.
Should you choose to join the GeogEd RGS as a committee member, we may collect the following personal information including but not limited to: your name, email address, postal address, phone number and relevant qualifications, career and educational background. Certain information (your name, title, biography, and a link to your institution/professional bio) will be provided publicly on our Committee page: https://geogedrg.org/the-committee/ unless otherwise specified.
B) Other submissions of personal data
You may be required to submit certain personal data when you register or attend an event, register on our Directory, fill out one of our forms (for example to apply for a grant or event registration), submit an enquiry, submit work to us, or send us any correspondence in order to allow us to fulfil the purpose of the particular relationship. You are under no obligation to provide such information, though non-submission of required information may invalidate the registration/request/application or make it impossible for us to fulfil our role.
C) IP addresses
When you visit our website, we collect internet log information. This information helps us to track the number of visitors and their behaviour on our website so we can better understand how our website is being used. This allows us to make our website experience better for everyone.
Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our websites, we may collect information from you automatically through cookies or similar technology. For further information, visit allaboutcookies.org.
Like most other website, geogedrg.org uses ‘cookies’ to optimize user experience. A full list of our cookies use, the purpose, the length of their storage and the ability to select which cookies are permitted is provided on our Cookies Policy page: https://geogedrg.org/cookie-policy-uk/
You can set your cookies via the Cookies notification in the bottom right or via our cookies policy page. Note that certain website features may not function as a result of denying cookies.
E) Embedded content from other websites
Keeping your information secure
Under General Data Protection Regulations (GDPR), we are a Data Controller of your information. It is therefore our responsibility to keep personal information you submit to us secure. We take our responsibility very seriously and have measures in place to protect your data.
We use GDPR-compliant servers with password protected access to specific users.
If any of your information is transferred out of the European Economic Area by us or our service providers, we ensure it is done so with the relevant protection required by law.
How long we retain your data
We retain and use your information only to the extent necessary to comply with our legal or contractual obligations.
For users that register on our website (if any), we store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time. Website administrators can also see and edit that information.
Sharing your information
We will never exchange, sell or rent your personal information to another person or organisation and will only use your data in line with the purpose agreed upon when shared.
Information may be used by relevant third-parties who may help deliver our services. These include communication softwares and services, embedded content on our site, website plugins used to help optimize user experience, and functional or analytical cookies.
There are times when we collect data from under 18s, including attendance at Schools or Member events and as part of the administration of competitions and awards.
The personal information that we collect in these circumstances is held securely and only used in relation to the purpose for which it was collected. Consent from parents/guardians is requested from competition and award winners before personal information is used in our information and marketing communications. Consent can be withdrawn at any time where possible.
Your data protection rights
GeogEd RG would like to make sure you are fully aware of all of your data protection rights. These include:
The right to access – You have the right to request GeogEd RG for copies of your personal data. We may charge you a small fee for this service.
The right to rectification – You have the right to request that GeogEd RG correct any information you believe is inaccurate. You also have the right to request GeogEd RG to complete the information you believe is incomplete.
The right to erasure – You have the right to request that GeogEd RG erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that GeogEd RG restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to GeogEd RG’s processing of your personal data, under certain conditions.
The right to data portability – You have the right to request that GeogEd RG transfer the data that we have collected to another organization, or directly to you, under certain conditions.
If you would like to exercise any of these rights, please contact us at our email below. Note that you may be required to provide certain information and/or identification in order to fulfil any data requests.
The Geography Education Research Group of the Royal Geographical Society (with IBG)
1 Kensington Gore